Summer Camp Management Software
Running a summer camp takes careful planning, from registrations and rosters to payments and scheduling. Sportsman Web’s summer camp management software gives your team everything you need to stay organized, all in one cloud-based system.
Whether you manage day camps, overnight camps, or specialty programs, our platform makes it easy to handle registrations, track attendance, manage staff, and collect payments without the paperwork or manual spreadsheets.
Streamlined Summer Camp Registration Software
Parents and guardians expect easy, online access when it comes to summer camp sign-ups. With Sportsman Web’s summer camp registration software, you can provide a smooth registration process while reducing the workload on your staff.
Set up customizable registration forms with custom questions, waivers, and consent fields
Allow families to register campers from any device, 24/7
Enable waitlists, auto-confirmations, and digital signatures
Offer online payment options with secure processing
Having everything available online reduces front desk calls, walk-ins, and manual data entry while giving families the convenience they expect.
Manage Programs, Sessions, and Rosters
Every camp has its own mix of sessions, activities, and age groups. Our camp management software adapts to the way you operate.
Organize by camp type (day, overnight, specialty)
Set age restrictions and participant caps
Assign campers to cabins, groups, or activity tracks
Track attendance and participation in real time
From sports camps to arts programs to outdoor adventure, everything is organized in one system that scales with your department.
Simplify Payments and Billing
No more chasing checks or managing separate payment systems. Sportsman Web integrates payments directly into your registration and reporting.
Accept credit card payments online or in person
Automate billing schedules and recurring payments
Apply discounts, coupons, or sibling rates
Track all transactions by program, session, or GL code
Your finance team gets accurate records, and families get flexible payment options.
Staff and Volunteer Management
Behind every great camp is a strong staff team. Our summer camp software helps you organize the people who make camp possible.
Assign staff to sessions, cabins, or programs
Communicate with staff via text or email notifications
This keeps your operations compliant and your team connected.
Real-Time Reporting & Insights
Make decisions based on data, not guesswork. With built-in dashboards and reports, you’ll always know how your camps are performing.
Track registration numbers and fill rates
Analyze revenue by program, session, or location
Export reports for budgeting, grants, or board presentations
Use dashboards for quick, at-a-glance updates
Our camp management software gives you the insights to improve efficiency year after year.
Who Uses Our Summer Camp Software?
Sportsman Web is trusted by organizations across the country to run successful camp programs.
We work with:
Parks and Recreation Departments: Organize day camps, specialty programs, and seasonal activities.
Community Centers: Oversee multi-week sessions, summer programs, and after-school add-ons.
Youth and Teen Programs: Manage attendance, rosters, and parent communications.
Faith-Based & Nonprofit Camps: Streamline volunteer coordination and registrations.
Overnight & Specialty Camps: Track cabins, medical information, and activity schedules.
And more!
Easy Setup, Unlimited Support
Switching systems doesn’t have to be overwhelming. With 30+ years of experience serving camps and community programs, we know how to make implementation simple.
Guided onboarding and data migration
Unlimited online training for staff
Regular feature updates based on client feedback
Real support from people who know your system
No long-term contracts.
No hidden fees.
Access Our Summer Camp Management Software Anywhere, Anytime
Because Sportsman Web is cloud-based, you can manage camp operations from anywhere: the office, the field, or even your phone.
Staff and administrators can quickly pull up rosters on the go, while families have 24/7 access to registrations and account details. The platform works on desktops, tablets, and smartphones without the hassle of manual installs, and it’s always up to date.
No matter where camp takes you, your entire team stays connected and ready to keep things running smoothly.
Less Paperwork, More Campfire Time
Join parks, community centers, and camp organizations already using Sportsman Web to simplify operations, boost registrations, and serve their families better.
FAQs: Summer Camp Management Software
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It’s an all-in-one system that helps camps manage registration, payments, rosters, staff, and reporting in one place.
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Yes. Our summer camp registration software allows families to register multiple children in a single transaction, including sibling discounts if applicable.
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Yes. You can collect things like emergency contacts, and digital waivers during the registration process.
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Yes. Sportsman Web includes geofencing tools to automatically apply the correct rate based on a family’s address.
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Absolutely. Unlimited training and ongoing support are included, so your staff is never left on their own.
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No. Sportsman Web is contract-free, with transparent pricing based on your department’s needs.