Membership Management Software
Running memberships shouldn’t mean chasing paperwork, juggling spreadsheets, or keeping track of expiration dates manually. With Sportsman Web’s membership management software, everything you need is in one cloud-based platform.
From creating and customizing membership types to automating renewals and managing facility access, our system is built for the real-world needs of parks and recreation departments, community centers, and fitness facilities.
Whether you’re managing a handful of local members or thousands across multiple locations, our membership management system helps your staff save time, reduce errors, and give your community a better experience.
Flexible Membership Types for Every Community
Every community has different needs, and not all memberships look the same. Sportsman Web’s membership management software is designed to adapt, giving your organization complete flexibility to create categories that work for your residents and facilities.
Custom membership categories: Offer family, individual, senior, student, corporate, seasonal, and any other kind of membership to match your community programs.
Resident vs. non-resident pricing: Use built-in geofencing to automatically apply correct rates based on member address.
Tiered membership benefits: Differentiate access and perks by level, whether that’s basic, premium, or VIP.
Smart restrictions: Assign eligibility by age, group type, or activity to ensure the right members have the right access.
With full control over pricing, benefits, and access rules, your staff can manage complex membership structures with ease, while members enjoy clear, transparent options that fit their lifestyle.
Simplify Renewals & Recurring Payments
Managing memberships doesn’t have to mean chasing down payments. With Sportsman Web’s cloud-based membership management software, renewals and billing are handled automatically, saving staff hours of admin work while keeping members engaged.
Recurring Memberships made easy: Process membership renewals and payments automatically based on each member’s plan, with no manual follow-up required.
Automated reminders: Send customized email or text notifications before memberships expire to encourage on-time renewals.
Flexible payment options: Let members choose from monthly, quarterly, or annual plans to fit their budget and lifestyle.
Built-in discounts: Apply early-bird pricing, promotional offers, or loyalty rates automatically at checkout.
With payments and renewals tied directly into the system, you’ll always know where memberships stand, and because payments and renewals are tied directly into the system, staff always have a clear picture of membership status, while members enjoy the convenience of managing everything online. No paperwork, no phone calls, no interruptions.
Real-Time Reporting & Membership Insights
Data is key to understanding your community. With Sportsman Web’s built-in reporting, you’ll have a clear view of membership trends, usage, and revenue.
Easy online renewals: Purchase or renew memberships instantly without staff assistance.
Profile management: Update contact details, household information, and payment methods in seconds.
Transparent access: View membership benefits, facility rules, and activity eligibility in one place.
Program registration & reservations: Register for classes, programs, or reserve courts directly through the portal (if enabled).
This 24/7 self-service functionality saves staff hours every week while giving members the flexibility and independence they expect.
Streamlined Facility Access & Security
With Sportsman Web’s membership management software, you can keep facilities secure while making check-in simple for staff and members alike.
Photo verification: Capture and store member photos to ensure instant recognition at the door, gym, or pool.
Fast check-in tools: Integrate electronic QR codes, key tags, or membership cards for quick and reliable entry.
Custom access rules: Restrict entry based on membership type, facility, program, or even age group to prevent misuse.
Automated attendance tracking: Monitor facility usage in real time and generate accurate reports for compliance, staffing, and planning.
This streamlined approach keeps your facilities safe, prevents unauthorized use, and gives members a smoother experience from the moment they walk in.
Membership Management That Works With Everything Else
Sportsman Web is much more than membership management software; we’re part of a full recreation management platform. That means your memberships integrate seamlessly with the other tools your staff uses every day.
Integrated facility access: Tie memberships directly to facility scheduling and court booking.
Automated discounts: Apply member pricing automatically during program registration or rentals.
Attendance tracking: Monitor member participation at classes, camps, leagues, and other activities.
Unified payments: Manage all membership fees, program registrations, and purchases through the same secure POS system.
Connecting memberships with registrations, scheduling, and payments means your department has one connected system instead of a patchwork of tools.
Online Member Self-Service
Modern members expect convenience, and your staff deserves freedom from constant phone calls and front desk interruptions. Sportsman Web’s membership management software includes a secure, public-facing portal that empowers members to manage their accounts anytime, from any device.
Purchase or renew memberships online
Update personal information and payment details
View benefits, facility rules, and activity access
Register for programs or reserve courts (if enabled)
This self-service functionality reduces administrative work while giving members 24/7 access to the information and tools they need.
Cloud-Based Membership Management Software
With Sportsman Web’s cloud-based membership management software, both staff and members can access everything they need, anytime and anywhere.
Staff access from any device: Check memberships from a desktop in the office, a tablet at the front desk, or a phone in the field.
Real-time validation: Front desk staff can instantly verify active memberships and reduce check-in delays.
Member self-service: Members can log in to the membership management system to renew passes, update billing details, or register for programs at their convenience.
Always up to date: No software installs, manual updates, or local servers are required. The system is automatically updated with the latest features and security.
Your department stays connected, secure, and efficient without the extra IT burden, while members enjoy the flexibility of accessing their accounts anytime.
Who Uses Our Membership Management Software?
Sportsman Web’s membership management system is built for a wide range of organizations that rely on memberships to fuel community programs, facilities, and services. Beyond parks and recreation, we support:
Community & Senior Centers: Simplify membership signups, apply resident vs. non-resident pricing, and give members easy access to fitness classes, programs, and facility reservations.
Aquatic & Recreation Centers: Manage pool passes, automate recurring billing, and track member access for swim lessons, lap lanes, and aquatic programs.
Golf Courses: Manage memberships, automate renewals, and set custom pricing for residents, non-residents, or seasonal players. Track member usage across tee times, leagues, and tournaments in one connected system.
Fitness & Wellness Facilities: Handle memberships, class registrations, and renewals from one platform while offering members a seamless online experience.
Youth & Teen Programs: Keep rosters, waivers, and memberships organized in a single system that’s easy for staff and families to access.
Summer Camps & After-School Programs: Manage seasonal memberships, apply discounts for families, and track attendance across multiple sessions.
With our membership management software, every type of community-based organization can reduce administrative work, improve member satisfaction, and keep programs running smoothly.
Why Choose Sportsman Web’s Membership Management System
For more than 30 years, parks and recreation departments, fitness centers, and community organizations have trusted Sportsman Web to handle their memberships. Our platform was built with direct feedback from the people who use it every day, which means it solves the problems real departments face.
Trusted for 30+ years: Built for parks and rec, proven across the country
All-in-one solution: Memberships, payments, facility access, reporting, and scheduling in one system
No hidden fees: Transparent pricing, no long-term contracts
Unlimited support: You’ll always talk to real people who know your system
Scalable for any size: From a single facility to a citywide network of centers
Sportsman Web gives your department the tools it needs to build strong, lasting community connections.
Ready to Simplify Membership Management?
Join the departments, centers, and organizations already using Sportsman Web to streamline their memberships. From payments and renewals to reporting and facility access, our membership management software takes the stress out of running your programs.
FAQs About Membership Management Software
We know choosing the right membership management system comes with questions. To help, we’ve gathered answers to some of the most common things organizations want to know about how Sportsman Web works, from setup and pricing to features and support.
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You can create unlimited membership types, including individual, family, senior, youth, seasonal, resident, and non-resident memberships.
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Yes. Members can purchase, renew, and manage their accounts through a self-service online portal.
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Absolutely. You can enable auto-renewals with secure recurring payments, as well as send reminders before expiration.
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Yes. You can apply access rules by membership type, age, or facility. Photos, barcodes, and membership cards can be used for verification.
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Yes. Unlimited training and support are included, and you’ll always connect with our in-house team instead of a call center.